Moodle

Main features

• Editing and viewing text documents, spreadsheets, presentations, and forms.
  To learn more about forms, please read the corresponding articles for creating and filling out forms.
• Co-editing documents in real-time: two co-editing modes (Fast and Strict), the Track Changes mode, comments, and the built-in chat.
• JWT support to secure your traffic so that no one can have access to your documents with the exception of the users with proper rights.

Supported formats

• For viewing and editing: DOCX, XLSX, PPTX, PDF
• For viewing only: TXT, CSV
• For filling forms: PDF

What's new in version 6.0.1

Added

• Added fi, he, no, sl language templates

Changed

• JWT header issue fixed
• Removed trailing slashes from setting urls after update

The full change log is available here.

Adding ONLYOFFICE activities

To create a new ONLYOFFICE activity:

1. Open the My Courses section and switch to the necessary course.
2. Activate the Edit Mode using the switcher at the top right corner.
3. Click Add an activity or resource.
4. Select the ONLYOFFICE document activity in the pop-up window.
   
5. Type in the activity name, create, upload or drag-and-drop the necessary document from your PC and click the Save and display button.
   

   The activity can be an empty .docx, .xlsx, .pptx or .pdf file.

The document will be opened in the ONLYOFFICE Docs editor.

Viewing and editing files

ONLYOFFICE activities will be marked with the icon on your course pages. To open a document in the ONLYOFFICE Docs editor, just click its title.

To open the editor in fullscreen mode, click the Open full screen button at the top right corner above the editor window.

Adding submissions

To add a custom submission of the ONLYOFFICE document type in the .pdf format,

1. Open the My Courses section and switch to the necessary course.
2. Activate the Edit Mode using the switcher at the top right corner.
3. Click Add an activity or resource.
4. Select the Assignment activity in the pop-up window.
5. In the Submission types tab, select the ONLYOFFICE document type. Once done, the form creator (.pdf) will become available on the Assignment creation/editing page – here you can prepare a form which will become available for students to fill out after saving.
6. Click Save and return to course or Save and display. The created assignment will appear in the course section.

Filling out forms

To fill out the form,

1. Select the created assignment and click Add submission.
   
2. The form in the .pdf format will open (for Docs v8.0 or later. For older versions, the .oform format is used). Each student gets their own copy of the pdf form and works on their own assignment.
3. Fill out the form and click Save changes.

A teacher can view all assignments by clicking the View all submissions button.

Protecting files with a password

ONLYOFFICE files can be protected with a password so as to prevent unauthorized access. To do that,

1. Go to the File tab at the top toolbar.
2. Select the Protect option.
3. Click the Add password button.
4. Set a password in the Password field and repeat it in the Repeat password field below, then click OK.
   ImportantThe password cannot be restored if you lose or forget it. Please keep it in a safe place.

To change a password,

1. Go to the File tab at the top toolbar.
2. Select the Protect option.
3. Click the Change password button.
4. Set a password in the Password field and repeat it in the Repeat password field below, then click OK.

To delete a password,

1. Go to the File tab at the top toolbar.
2. Select the Protect option.
3. Click the Delete password button.

To disable the protection option,

1. Go to the activity editing page.
2. Open the Document permissions section.
3. Check the Hide Protection tab box.

Managing permissions

Admins/Teachers can choose whether or not documents can be downloaded or printed from inside the ONLYOFFICE editor. This can be done in the Document permissions section.

To change the document permission to read-only:

1. Open the needed ONLYOFFICE document.
2. Go to More > Permissions.
3. Find the Edit ONLYOFFICE document activity/View ONLYOFFICE document activity entry.
4. Add the required roles in the Prohibited section or remove the ones from the Roles with permission section.